If you have started (or bought) a business that employs workers, you are required to register as an employer with WorkCoverSA. Registered employers pay a premium each year which contributes to the funding of the Scheme. As a registered employer, your business will be protected from claims costs in the event of a workplace injury.
After you submit the Employer registration form you will receive a registration pack in the mail, which includes your industry premium rate and information to assist with compliance of your obligations under the Act. A tax invoice will also be sent to advise the premium due and payment due date(s).
Your registration with WorkCover is ongoing.
If there are any changes to your employer details, including your location records (eg, adding a new location, moving to new premises or changing the nature of the work undertaken), you must let us know within 14 days.
If you have access to our secure site you can amend certain registration details (such as locations) online. Alternatively you can phone WorkCover on 13 18 55 or complete an Employer registration amendment form or an Additional location form and post, fax or submit it in person to WorkCover.
If you have stopped employing workers and wish to cancel your registration, you can do this online if you have access to our secure site. You should advise us within 14 days of ceasing to employ. Alternatively, you can call WorkCover on 13 18 55.
Under the South Australian Workers Rehabilitation and Compensation Act 1986 (the Act), all employers must register with WorkCoverSA within 14 days of employing workers, unless you are exempted. From 1 July 2014 if you pay your workers less than $12 031* in the 2014-2015 financial year, you are exempted and are therefore not required to register and pay a premium unless a claim is lodged by one of your workers. However, if you cross this $12 031* threshold, you must register with WorkCoverSA within 14 days.
If you purchase a business as an employer you must register as an employer with WorkCoverSA to let us know about your new business.
If you sell a business the new owners will need to register their own business details with WorkCoverSA.
* This amount is indexed and is adjusted annually
As a registered employer you are responsible for:
An employer is exempted from the obligation to register under the Workers Rehabilitation and Compensation Regulations 2010.
There are two categories of exemption:
*This amount is indexed and is adjusted annually.
However, if a worker suffers a compensable injury arising from that employment, the exemption from the requirement to register does not apply in relation to the employer from the day of occurrence of the injury until the end of the financial year in which the injury occurred.
This means if a claim has been determined to be a compensable injury and the employer is engaged in a trade or business, the employer is obligated to register from the occurrence of the injury to the end date of the financial year in which the injury occurred.
In this case, an employer must complete and provide to WorkCoverSA an application to register as an employer and pay a premium, being the minimum premium for a particular financial year.
For 2014-2015 the minimum premium is $200 plus GST plus OHS fee*.
*not subject to GST.
Under the South Australian Workers Rehabilitation and Compensation Act 1986 (the Act), all employers must register by completing an Application for registration as an employer registration form online, or downloading a registration form and sending it to WorkCoverSA. Or you can ring us on 13 18 55 and ask for a form to be sent to you. If you have any queries about registering please contact us on 13 18 55.
When completing your registration form, you are required to provide specific information about your business operations to enable WorkCoverSA to assess your potential injury risk, industry class (ie, the industry that your workplace is classified in) and industry premium rate.
We will also ask you how many workers you employ. If that number is 30 or more (regardless of how many hours they work), you must appoint a rehabilitation and return to work coordinator within six months of being registered with WorkCoverSA. They do not have to be a full-time employee who is dedicated solely to the coordinator’s role.
We will contact you if we need further information from you to complete your registration.
The Workers Rehabilitation and Compensation Act 1986 (the Act) provides South Australian employers and workers with a no fault scheme that is aimed at rehabilitating and restoring an injured or ill worker to their work, family and community.
The Guide to definition of a worker has been produced to help employers and/or workers who may be uncertain about the status of a person as a worker under the Act.
A worker includes a person by whom work is done under a contract of service (whether or not as an employee). Contract of service has a broader meaning than the common law contract of service. For example, if certain conditions are met, the Act deems a person, who would otherwise hold the status of independent contractor, to be performing work under a contract of service. Contract of service is extended by prescribed classes of work.
If you are unsure if you are required to register with WorkCover as an employer under the Act, contact us or call 13 18 55 for assistance.
WorkCoverSA has adopted an industry-based classification and rating system called the South Australian WorkCover Industrial Classification (SAWIC).
When you register with WorkCoverSA you will receive a confirmation letter which states which of the industry classifications has been applied to your business. Each SAWIC has a corresponding industry premium rate.
SAWIC classes reflect the industries that workers are engaged in, within employer locations. SAWIC is a tiered system of industrial classification. The levels of the classification, from broadest to narrowest, are Division, Subdivision, Group, Class and Subclass. The class of industry to which a location is classified, is the SAWIC to which the predominant activity for that employer at that location corresponds or most closely corresponds.
Each SAWIC definition consists of a list of activities, which constitute a class of industry with a corresponding code for each.
The classification system divides all industries into 12 broad divisions.
Each SAWIC has a corresponding industry premium rate. A change to a worker's activities may affect the classification and therefore the industry premium rate for your business. If the classification applied to you does not reflect your predominant activity, you can contact us for a reassessment.
For a complete list of Industry premium rates and Industry Claims Cost Rates (ICCR) for 2014-15 download the Industry premium rate guide.
If your activity is employment services (labour hire) you should read the employment services guidelines developed specifically for this class of work.
If you are unsure of what industry class is applied to your business view the Employer FAQs on this subject, or contact us on 13 18 55.
A new classification model for labour hire employers and Group Training Organisations (GTOs) has been implemented. This new model provides a more detailed classification of labour hire employers’ business activities to align with the industries of their host employers.
If you are a newly registered labour hire employer/GTO and require further information about this new classification model, please contact us on 13 18 55 or email firstname.lastname@example.org
Under the new classification model, the South Australian WorkCover Industrial Classification (SAWIC) of each host employer location to which a labour hire employer/GTO provides workers, is added to the employer registration as an additional location. The head office of the host employer will be used as the location address. Each SAWIC will only be listed once even if there are multiple host employers with the same SAWIC.
This means that WorkCover claims will be allocated against the relevant SAWIC of the host employer where the compensable injury occurred.
Depending on the diversity of host employers, the number of SAWICs attached to registrations may differ substantially between labour hire employers/GTOs.
Labour supply services staff
Account for your own office staff under SAWIC 849109 – Labour Supply Services. This SAWIC will be added as a separate location. Businesses that also provide recruitment services from the same location should account for these staff under this SAWIC.
End of financial year activity
Remuneration returns and reconciliation statements will need to have remuneration broken down for each SAWIC/location and are required by 31 July each year. WorkCoverSA will email a template to you, on which to provide this information. Your premium will be calculated and details of the amount payable will be mailed to you by mid-August each year.
Online search facility
An online SAWIC search facility is available through our secure site to provide details of host employer SAWICs.
Further details, including a simple user guide for the SAWIC search facility is available in our Employment services (labour hire) guidelines or by contacting WorkCover Assist on 13 18 55 or email us at email@example.com
Under the WorkCover scheme, the term contract of service has a broad application. People who may otherwise be considered contractors are legally deemed to be workers under the Workers Rehabilitation and Compensation Act 1986 (the Act). If you hire workers in these prescribed classes of work you are legally considered to be an employer, and must therefore, register with WorkCover.
The guides below will help you to determine if you employ workers under the terms of the WorkCover scheme.
A director of a company undertaking services to that company, other than the standard duties of a director, is usually considered a worker. This is because a contract of service exists between the company and the director. You are required to register and account for the working director in your reconciliation and remuneration returns.
Legal definitions of the terms 'worker' and 'contractor' can be complex, so if you have any queries about your business contact us or call 13 18 55 for assistance.
Under the Workers Rehabilitation and Compensation Act 1986 (the Act), we oversee premium collection, service delivery and manage the overall financial liabilities of the scheme.
WorkCover holds the financial liability for all claims made by workers employed by registered employers. The remaining 40% of the workforce is employed by self-insured employers, including all State Government agencies.