Registering with WorkCover

If you have started (or bought) a business that employs workers, you are required to register as an employer with WorkCoverSA. Registered employers pay a premium each year which contributes to the funding of the Scheme. As a registered employer, your business will be protected from claims costs in the event of a workplace injury.

Application for registration as an employer - Online version
Application for registration as an employer - Downloadable version [218 KB]

Once registered

After you register

After you submit the Employer registration form you will receive a registration pack in the mail, which includes your industry premium rate and information to assist with compliance of your obligations under the Act. A tax invoice will also be sent to advise the premium due and payment due date(s).

If you require further information, refer to the FAQs, contact us, or phone WorkCover on 13 18 55 for assistance.

Changing your registration details

Your registration with WorkCover is ongoing.

If there are any changes to your employer details, including your location records (eg, adding a new location, moving to new premises or changing the nature of the work undertaken), you must let us know within 14 days.

If you have access to our secure site you can amend certain registration details (such as locations) online. Alternatively you can phone WorkCover on 13 18 55 or complete an Employer registration amendment form or an Additional location form and post, fax or submit it in person to WorkCover.

Cancelling your employer registration

If you have stopped employing workers and wish to cancel your registration, you can do this online if you have access to our secure site. You should advise us within 14 days of ceasing to employ. Alternatively, you can call WorkCover on 13 18 55.

Registration

Who needs to register

Under the South Australian Workers Rehabilitation and Compensation Act 1986 (the Act), all employers must register with WorkCoverSA within 14 days of employing workers, unless you are exempted. From 1 July 2013 if you pay your workers less than $11 799* in the 2013-2014 financial year, you are exempted and are therefore not required to register and pay a premium unless a claim is lodged by one of your workers. However, if you cross this $11 799* threshold, you must register with WorkCoverSA within 14 days.

If you purchase a business as an employer you must register as an employer with WorkCoverSA to let us know about your new business.

If you sell a business the new owners will need to register their own business details with WorkCoverSA.

* This amount is indexed and is adjusted annually

Employer responsibilities

As a registered employer you are responsible for:

  • paying the correct premium to WorkCover by the due date
  • advising WorkCover of revised estimates of remuneration as required by the Act
  • notifying WorkCover within 14 days of any amendment to registration details (eg, change of address, contact person, locations, trading name, main activity)
  • providing an estimate of remuneration as required by the Act
  • providing a statement of actual remuneration as required by the Act
  • complying with legislation including the requirement to appoint a rehabilitation and return to work coordinator in the workplace if you have more than 30 workers unless you are exempt under the regulations
  • reporting injuries at your workplace to your claims agent when they occur
  • forwarding all claims for compensation to your claims agent or WorkCover in writing, using a WorkCover Claim form, by submitting an online claim, or by phoning in with the required claim information, within five days to take advantage of the incentive for early reporting of claims
  • paying the first two weeks income maintenance to an injured worker (ie, a maximum of two weeks per calendar year per worker) unless the employer has taken advantage of the incentive for early reporting of injuries taking steps to prevent injuries from occurring wherever possible by providing a healthy and safe work environment.

Registration exemptions

An employer is exempted from the obligation to register under the Workers Rehabilitation and Compensation Regulations 2010.

There are two categories of exemption:

      1. Employer not engaged in a trade or business:
        If:
        1. the employer employs one or more persons (the workers) under a contract of service or contracts of service; and
        2. the workers are not employed for the purposes of a trade or business carried on by the employer; and
        3. the total remuneration payable by the employer to the workers in the 2013-2014 financial year does not exceed $11 799* indexed
        4. the employer is not, in respect of those workers, required to be registered under section 59 of the Act (and the remuneration paid to those workers need not be included in any return provided to WorkCoverSA under sections 72E and 72F of the Act); and are exempt from the operation of section 46(3) of the Act (the employer excess of paying the first two weeks income maintenance of an injured worker)
      2. Employer engaged in a trade or business:
        If the total remuneration payable in the 2013-2014 financial year by an employer to workers employed by the employer for the purposes of a trade or business carried on by the employer does not exceed $11 799* indexed the employer:
        1. is not required to be registered under section 59 of the Act; and
        2. not required to include the remuneration paid to their workers in any return provided to WorkCoverSA under section 72E and 72F of the Act;
        3. exempt from the operation of section 46(3) of the Act (the employer excess of paying the first two weeks income maintenance of an injured worker)

*This amount is indexed and is adjusted annually.

However, if a worker suffers a compensable injury arising from that employment, the exemption from the requirement to register does not apply in relation to the employer from the day of occurrence of the injury until the end of the financial year in which the injury occurred.

This means if a claim has been determined to be a compensable injury and the employer is engaged in a trade or business, the employer is obligated to register from the occurrence of the injury to the end date of the financial year in which the injury occurred.

In this case, an employer must complete and provide to WorkCoverSA an application to register as an employer and pay a premium, being the minimum premium for a particular financial year. For 2013-2014 the minimum premium is $200 plus GST plus OHS fee*.

*not subject to GST.

Small employer registration

How to register?

Under the South Australian Workers Rehabilitation and Compensation Act 1986 (the Act), all employers must register by completing an Application for registration as an employer registration form online, or downloading a registration form and sending it to WorkCoverSA. Or you can ring us on 13 18 55 and ask for a form to be sent to you. If you have any queries about registering please contact us on 13 18 55.

When completing your registration form, you are required to provide specific information about your business operations to enable WorkCoverSA to assess your potential injury risk, industry class (ie, the industry that your workplace is classified in) and industry premium rate.

We will also ask you how many workers you employ. If that number is 30 or more (regardless of how many hours they work), you must appoint a rehabilitation and return to work coordinator within six months of being registered with WorkCoverSA. They do not have to be a full-time employee who is dedicated solely to the coordinator’s role.

We will contact you if we need further information from you to complete your registration.

Contract of service

The Workers Rehabilitation and Compensation Act 1986 (the Act) provides South Australian employers and workers with a no fault scheme that is aimed at rehabilitating and restoring an injured or ill worker to their work, family and community.

The Guide to definition of a worker has been produced to help employers and/or workers who may be uncertain about the status of a person as a worker under the Act.

A worker includes a person by whom work is done under a contract of service (whether or not as an employee). Contract of service has a broader meaning than the common law contract of service. For example, if certain conditions are met, the Act deems a person, who would otherwise hold the status of independent contractor, to be performing work under a contract of service. Contract of service is extended by prescribed classes of work.

If you are unsure if you are required to register with WorkCover as an employer under the Act, contact us or call 13 18 55 for assistance.

South Australian WorkCover Industrial Classification (SAWIC)

Industry Classification

WorkCoverSA has adopted an industry-based classification and rating system called the South Australian WorkCover Industrial Classification (SAWIC).

When you register with WorkCoverSA you will receive a confirmation letter which states which of the industry classifications has been applied to your business. Each SAWIC has a corresponding industry premium rate.

SAWIC

SAWIC classes reflect the industries that workers are engaged in, within employer locations. SAWIC is a tiered system of industrial classification. The levels of the classification, from broadest to narrowest, are Division, Subdivision, Group, Class and Subclass. The class of industry to which a location is classified, is the SAWIC to which the predominant activity for that employer at that location corresponds or most closely corresponds.

Each SAWIC definition consists of a list of activities, which constitute a class of industry with a corresponding code for each.

The classification system divides all industries into 12 broad divisions.

See the detailed description for each SAWIC division – online version.

See the detailed description for each SAWIC division – downloadable versions.

Each SAWIC has a corresponding industry premium rate. A change to a worker's activities may affect the classification and therefore the industry premium rate for your business. If the classification applied to you does not reflect your predominant activity, you can contact us for a reassessment.

For a complete list of Industry premium rates and Industry Claims Cost Rates (ICCR) for 2013-14 download the Industry premium rate guide.

If your activity is employment services (labour hire) you should read the employment services guidelines developed specifically for this class of work.

If you are unsure of what industry class is applied to your business view the Employer FAQs on this subject, or contact us on 13 18 55.

Employment services (labour hire)

Under workers compensation arrangements in South Australia, employers are classified to a single SAWIC class of industry at each workplace. The classification assigned is the one that most accurately describes the entire activity of all workers at that location.

The corresponding industry premium rate assigned to that class of industry represents the average experience of all activities of employers included in that class of industry.

In recognition of the unique circumstances of employers engaged in employment services, such as group apprenticeship schemes and group training organisations, these activities receive treatment as three separate classifications with corresponding industry premium rates.

Classification of labour hire employers

  • SAWIC 849101 Employment Services Category 1
  • SAWIC 849102 Employment Services Category 2
  • SAWIC 849103 Employment Services Category 3

Refer to the Classification Guide for more details of each of these classes. The guide includes information effective from 1 July 2003.

Classification guide (effective 1 July 2003)

Important note: All workers engaged in 'ancillary unit' or support activities are included under the location predominantly served.

The following documents have been prepared to deal with the specific circumstances of the employment services industry.

Instructional guidelines

These guidelines have been developed to assist you in circumstances where the supply of workers to a client (prospective client) who is not registered as an employer. The instructional guidelines should be applied as a guide for the purposes of categorising employment services activity in calculation of the premium payable to WorkCoverSA.

Instructional guidelines 

Helpful hints

Use this document to assist with your premium calculation. It details a simple process for determining the appropriate classification and industry premium rate.

Helpful hints in calculation of premium payable - 'employment services' 

Instructional guidelines: Cross-hire arrangement

WorkCover's understanding of the relationships formed between the parties to a normal cross-hire arrangement is explained in the document below.

Instructional guidelines: Cross-hire arrangement 

For further information on employment services view the FAQs, contact us or call 13 18 55 for assistance.

Changes to the employment services classification model

A new classification model for labour hire employers and Group Training Organisations

Following industry feedback, from 1 July 2014, a new classification model for labour hire employers and Group Training Organisations (GTOs) will be implemented. This new model will provide a more detailed classification of labour hire employers’ business activities to align with the industries of their host employers.

If you are a newly registered labour hire employer/GTO and require further information about this new classification model, please contact us on 13 18 55 or email labourhire@workcover.com.

It is important that you confirm your email address to WorkCoverSA by 15 January 2014, as ongoing information will be provided via email only.

New classification model

Under the new classification model, the South Australian WorkCover Industrial Classification (SAWIC) of each host employer location to which a labour hire employer/GTO provides workers, will be added to the employer registration as an additional location. The head office of the host employer will be used as the location address.

This means that WorkCover claims will be allocated against the relevant SAWIC of the host employer where the compensable injury occurred, rather than the current model that allocates against one of three employment services categories.

Depending on the diversity of host employers, the number of SAWICs attached to registrations may differ substantially between labour hire employers/GTOs.

On-line search tool

In preparation for the new model, all labour hire and GTO employers will be provided with a spread sheet during early March 2014. This will be used to collate and provide host employer SAWIC information to WorkCoverSA by 30 April 2014.

From 1 March 2014, an on-line search tool will be available through our secure site to provide details of host employer SAWICs. A simple user guide for the search tool will be developed and provided to all labour hire and GTO employers in early 2014.

Administrative preparations – What you need to do
By 15 January 2014

Confirm your email address to WorkCoverSA at labourhire@workcover.com quoting your employer name and employer number.

WorkCoverSA will be providing ongoing information regarding implementation of the model and premium information via email only.

By 30 April 2014

Obtain the SAWIC information of all host employers using the online search tool found on the WorkCoverSA secure site and provide to us using the supplied spread sheet.

By 31 July 2014

Reconciliation statement, for the 2013-14 financial year only, to be completed online
Remuneration return for 2014-15, to be submitted to us via email on the spread sheet provided by WorkCoverSA.

Prescribed classes of work

Under the WorkCover scheme, the term contract of service has a broad application. People who may otherwise be considered contractors are legally deemed to be workers under the Workers Rehabilitation and Compensation Act 1986 (the Act). If you hire workers in these prescribed classes of work you are legally considered to be an employer, and must therefore, register with WorkCover.

Prescribed classes of work

The guides below will help you to determine if you employ workers under the terms of the WorkCover scheme.

Guide to deemed workers - building work 

Guide to deemed works - driving or riding for fee or reward a vehicle other than a commercial motor vehicle 

Guide to definition of worker 

A guide to fishing crews 

A guide to outworkers 

A guide to taxi drivers 

A guide to miscellaneous classes 

A guide to cleaning work 

A guide for entertainers 

Working directors

A director of a company undertaking services to that company, other than the standard duties of a director, is usually considered a worker. This is because a contract of service exists between the company and the director. You are required to register and account for the working director in your reconciliation and remuneration returns.

Legal definitions of the terms 'worker' and 'contractor' can be complex, so if you have any queries about your business contact us or call 13 18 55 for assistance.

Under the Workers Rehabilitation and Compensation Act 1986 (the Act), we oversee premium collection, service delivery and manage the overall financial liabilities of the scheme.

WorkCover holds the financial liability for all claims made by workers employed by registered employers. The remaining 40% of the workforce is employed by self-insured employers, including all State Government agencies.

Frequently asked questions about registration

© 2014 WorkCover Corporation of South Australia  |  Accessibility  |  Sitemap  |  Documents A-Z  |  Contact Us  |  Privacy  |  Conditions of use  |  Email the Web Administrator

http://www.workcover.com/employer/premium/registering-with-workcover?AspxAutoDetectCookieSupport=1